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Should I list a low GPA on my Resume?

Posted by James M on December 4, 2008

I’ve gotten a few e-mails lately regarding putting a low GPA on your resume as well as a ton of referrals from Google searches on the topic so I thought a post addressing it was in order.  Ok, let’s not waste any time!

Table of Contents:

  • What will happen if I don’t put my GPA on my resume
  • What about just putting my major GPA on my resume
  • Arguments for listing your GPA
  • Arguments for NOT listing your GPA

Additional Blog Posts to help with a low GPA:

What will happen if I don’t put my GPA on my resume?

In most cases the recruiter will probably assume you have a low GPA.  Think about it, if you had a 4.0 is there any doubt you would slap that achievement front and center under your Education section?

How low will they assume your GPA is?  Well obviously that depends on the recruiter, but I think typically they will assume your GPA is somewhere between a 2.5 and 2.9 which is where, in my experience, most GPAs lie on the spectrum when they are not listed.

Rest assured all recruiters have seen many resumes without a GPA and have had to ask follow-up questions to obtain this information.  Therefore each recruiter will bring their own bias about what an unlisted GPA implies for a particular candidate.

What about just putting my major GPA on my resume?

The question of whether you can exclude your cumulative GPA in favor of your major GPA on your resume is a tricky one.  It is true that most employers put a premium on your major GPA over your cumulative GPA, however many may still require that you provide your cumulative.

In addition, major GPAs are more relevant for graduating students than those seeking an internship.  With graduating seniors a major GPA represents two years of continued in-depth work with increasing focus and difficulty as one moves from 300-level classes to 400-level classes (from Junior-level to Senior-level).  A major GPA for a college junior is usually made up of just a handful of classes which makes it much less relevant.

By listing a major GPA you may entice a recruiter to have follow-up communications to determine your overall GPA at which time you can begin an engagement about why your other relative merits should outweigh your GPA.  On the other hand there is the chance they will need your cumulative GPA to process your application and won’t have time to contact you to obtain that information.  More on that in a bit.

Of course this is all under the assumption that your career of choice is in the field you majored in.  Simply listing a major GPA if you are a career changer won’t do much for you—who cares about your Forest Management GPA if you are trying to go in to Construction Management?

Many of the arguments I provide in this article regarding the discussion of a no GPA vs. a cumulative GPA strategy also apply to a cumulative GPA vs. major GPA placement.  I’ll let you decide for yourself whether you want to solely put your major GPA on your resume, however I strongly recommend a dual strategy of placing both GPAs on your resume as in:

* Communication Major GPA: 3.41, Cumulative GPA 2.94

That way you highlight your major GPA while at the same time playing it safe if a recruiter wants to see both.  Let’s discuss some more argument for listing your GPA and then follow it up with some counter arguments about why it might be better not to list your GPA.

Arguments for listing your GPA

I think the arguments for listing your GPA differ depending on whether you are applying in person or online.  First, I’ll talk about in person applications and then online submittals.

In Person Applications

If you are applying in person there are really two strategies representing two different schools of thought of career consultants.  The school of thought I subscribe to is that you should list your GPA, and there are five main reasons I believe in it:

1.  Recruiter Assumptions – By using a resume with an unlisted GPA, the recruiter will almost always assume you have “low” grades, defined, as we talked about above, by their experience working with students who don’t list their GPA.  So the recruiter may assume you have a higher or lower GPA than is actually the case.  Either way this is bad for you—if they assume your grades are higher than they are it will be a let down when they find out your actual GPA; if they assume your grades are lower, you are going through the application process with an unnecessary handicap.

2.  Peace of Mind – Since no company is likely to hire you without finding out your cumulative GPA first, why not reveal it up front.  If you don’t, you’ll always have the fear in the back of your mind that when the recruiter does find out your GPA, they’ll kick you out the door.  I would rather go through the process knowing the recruiter is at least open to the idea that I am more than my grades.

3.  Minimize Recruiter Effort – I am a fan of making a recruiter’s job as easy as possible—I want my resume to be completely self-contained with all information easy to access.  Making the recruiter inquire about your GPA is one more thing they have to do.  This may not be a big deal if they are looking at one resume, but after looking at 100 in a matter of a few hours, it starts to get annoying.  You don’t want to be the brunt of a recruiter’s bad day.

4.  Recruiter Error – In addition, let’s imagine the recruiter forgets to inquire about your GPA or doesn’t notice it in the initial contact session with you.  Now imagine the recruiter has whittled the 100 resumes they spent two hours looking at down to 6 finalists.  But here’s the catch—they only have 5 interview spots open.  Given two candidates with similar experience do you think the chances are better that they will take the time to e-mail you and wait for your response, or simply choose to interview the candidate that has included all relevant information on their resume?

5.  Mitigation Techniques – There are a variety of resume techniques you can use to mitigate a low GPA on your resume.  See the links at the top of this article for more information on the technique specifics.

Online Applications

Submitting a resume that includes a GPA is even more critical when using an online application process.  Let’s talk about why.

1.  Difficult Engagement – During a career fair, company information session, or interview it takes a matter of seconds for a recruiter to inquire about your GPA and solicit a response.  When submitting online, the employer no longer has that luxury.  At a minimum, they have to take time away from what they are doing and give you a call or send you an e-mail.

In the best case situation you pick up their phone call or see their e-mail right away, but what if you don’t?  You could easily find yourself playing a game of phone tag and at worst the recruiter might get frustrated and give up.  And what about your e-mail, what if you are out of town or simply don’t check your e-mail for a few days?  This back-and-forth communication is all a waste of time at the expense of not only you, but also the recruiter.

2.  Busy, busy, busy – During a career fair, company information session, or job interview, the recruiter is able to carve out some one-on-one time and really spend a few minutes addressing your candidacy for the position.  In an online review process, that same recruiter may be sifting through hundreds of resumes trying to find an ideal applicant.  The only way to stand out in this case is on paper, and that means having a complete and well-flowing resume that doesn’t require the recruiter to do anything but read.

3.  Online Applications – Many online applications contain text boxes or drop down menus where you are required to list your GPA.  In this case not listing your GPA becomes moot point.

Arguments for NOT listing your GPA

Although I do not subscribe to this school of thought, there are some valid arguments which I’ll try to represent fairly.

In-Person Applications

1.  Recruiter Prejudice – Listing a low GPA subjects you to the subconscious prejudice of recruiters who won’t be able to separate you from your low GPA.  Although most recruiters are good natured and are there to help, it is true that all people carry biases regardless of how hard they try not to.

2.  Recruiter Engagement – Not listing your GPA allows you to engage the recruiter when the subject does come up.  Once the recruiter asks you about your GPA, you’ll be able to instantly address the shortfall and provide a verbal mitigation describing how your other qualities outweigh your low GPA.  However, I feel that this same strategy can be used when listing your GPA.  There is nothing stopping you from obtaining all the benefits of listing your GPA on your resume and at the same time engage the recruiter during first contact.

3.  Alternative GPA – As I discussed towards the beginning of this blog post, sometimes simply listing your major GPA is enough to satisfy the curiosity of employers regarding your academic aptitude.   This is because most employers put a premium on your major GPA over your cumulative one.

4.  Much Ado About Nothing – Maybe all this emphasis I am putting on GPAs is just overblown.  Personally, I think your GPA is one of the biggest contributing factors to your hire with a particular firm, but I am just one guy writing a career blog.  It is completely reasonable and possible that you’ll get a recruiter that just doesn’t care about GPA.  Maybe they can identify with low GPAs and so they don’t ask, maybe they judge you by their rapport with you first and grades second, maybe they think previous work, internship, or volunteer experience speaks volumes more than your grades.  Whatever the reason, all recruiters are unique so the importance they place on your GPA is all relative.

Online Applications

Choosing a strategy of an unlisted GPA on an online resume is extremely risky.  Since you won’t be able to use the engagement strategy for unlisted GPAs I described above during the submittable process (as you can during a career fair or other recruitment event), you’ll have to hope you make it to the interview rounds where you can begin this discussion.  In addition, as I stated above, many online applications have a separate text box or drop down menu for you to list your GPA, so not listing it on your resume becomes moot in that case.

Well that’s it for today, I hope you found this post useful.  As always, if you have any questions feel free to leave a comment or e-mail me at collegegraduatejobs@gmail.com.

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Resume Formating Template

Posted by James M on December 2, 2008

Welcome to the first in a series of resume template blogs I’ll be writing.  Each one of these templates will be tailored toward a specific type of candidate—worried about a low GPA, nervous about your lack of work experience, concerned that a previous job was more relevant than your current one—I’ll be providing resume structures and tips to cover all of these issues.

Who is this format good for?

This resume format is ideal for the candidate who is not concerned with their GPA and who’s background is biased towards work and/or internship experience (as oppose to volunteer experience or strong classroom involvement such as class projects or undergraduate research).

Resume Format

This resume uses the format:

  • Objective
  • Education
  • Experience
  • Computer Skills / Additional Activities / Community Involvement / Etc.

Example Resume

Objective: Position with the Microsoft Technical Leadership Program utilizing my real-time software internship experience and leadership skills gained through extensive student government work

Education:
Bachelor of Science in Electrical Engineering
University of Washington, Seattle, WA
Expected Graduation Date: Jun 2009
Grade Point Average: 3.54

Work Experience:
Intel Simulations Division
Phoenix, AZ                                                Jun. 2008 – Sep. 2008
Real-Time Software Engineer

  • Created software simulations that administered CPU performance tests on a GE X45 processor hardware test bed
  • Used efficient coding techniques to create simulations that saved 20 minutes over the previous testing run time
  • Created and maintained ISO-9450 compliant user documentation on 5 major simulation branches

Associated Students of the University of Washington
University of Washington, Seattle, WA            Jan. 2008-Jun. 2008
Elections Committee Chair

  • Coordinated the successful completion of the 2008 student body elections while managing a committee of 4 people and a budget of $8,000
  • Increased the number of candidates by over 40% and voter turnout by 4.3% (1615 total votes) over the 2007 totals

UW Leaders Program
University of Washington, Seattle, WA            Aug. 2007-Jun. 2008
Co-Director

  • Administered a program containing 15 mentors and 25 undergraduate participants
  • Oversaw weekly organization of leadership curriculum and guest speakers
  • Raised $800 and organized a weekend retreat
  • Increased program applicants by 100% and yearly funding from $500 to $2000


Computer Skills and Languages:

C++, Java, Python, FORTRAN, CORBA Interface Patterns, GE X45 Simulation Test Bed, Microsoft Access, Linux

5 Format tips

1. Font Type and Size – I suggest using a simple font type like Arial or Times New Roman in a type face of 11 or 12 points.  Try to avoiding using multiple types of fonts even for your name or address.  Multiple font types are often over utilized by students at the expense of readability and professional appearance.

2. Using Caps – Avoid using all cap headings.  Studies show that caps decrease readability.  Try reading an entire paragraph in all caps and you’ll quickly see this is true.  The exception is online application that offer a plain text box entry system for your resume.  Since these don’t allow font modifications such as bolding, all caps services as an acceptable alternative for your headings.

3. Bold, Italicized, Underlined – You can create a completely readable and clear resume using only bolded headings without other text effects.  Like font type, font effects are used far to often, almost always at the expense of clarity and flow.

4. Consistency – Check, double check, and triple check that your resume is consistent.  This means that all font is the same size, all spacing is the same, and dates, company names, and job positions appear in the same place in the same format throughout your resume.

5. Text Position – I think the text format that provides the easiest flow, and gives you the most bang for your buck in terms of available space on your resume, is left aligned headings with text appearing underneath (not to the right) of the heading.

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