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Posts Tagged ‘GPA’

What Should I Focus On To Help Make Me A Good Candidate (More Than A Year Before Graduation)?

Posted by James M on January 9, 2009

This post is dedicated to those students who have a year or more left before they graduate from university.  For those that have less than a year, I’ll be writing a post for you soon.

In this post I’ll rank the key areas of focus in order of importance.  These rankings are not absolute and we’ll talk about some of the exceptions as we move forward, but all things being equal this is how I would rank them.

  • GPA
  • Work Experience
  • Research
  • Volunteer Experiences
  • Study abroad opportunities

Let’s break this down a little further:

GPA

For better or worse your grades are the number one factor influencing employers (at least on paper).  That isn’t to say if you don’t have a 4.0, you can’t get a job.  You most assuredly can.  But if you have 1 year or more left in your college career, you have enough time to significantly alter your GPA.  More importantly you have the chance to establish a strong upward trend in your academic performance.  So although you may not be able to say “I have a 3.8 cumulative GPA.”  What you might be able to say is, “Although I struggled early on in college and only achieved a 2.8 GPA going into my last year and a half of college, I was able to focus and achieve an overall GPA of 3.4 in my final two years.”

It is also important to note that your GPA is the only piece of your application that has minimum requirements for some entry-level positions.  Often times I have seen companies who require a 3.0, 3.2, or 3.5 GPA to apply for a particular position. This is not true of work experience, volunteer experience, undergraduate research, etc.  So, while your lack of work experience or research may inhibit your application, your GPA can, in a very real way, completely exclude you from particular positions.

The final reason to focus on your GPA is more of a philosophical one.  You are going to college to learn and your GPA is as good a measure as is readily available of your success in learning the target subjects.  Volunteering is good for the planet and work experience provides professional self-enrichment, but you are not going to school to work.  You are in school to learn, so that later in life, namely after you graduate, then you can begin a career.  Someone is paying a lot for your education, maybe your parents or a family member, maybe the government, maybe yourself, but either way your time in class is being paid for.  Do your best to respect yourself and your personal academic pursuits and the parties that are paying for your education.

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Work Experience

Work experience is the next most beneficial item for boosting your application.  Although, a terrific research opportunity or volunteer experience may be worth giving up an internship or co-op for, work experience inherently offers something the other two options can not—a chance to work in the “real” world.  The chance to earn a paycheck.  The chance to be a legal member of a corporation or non-profit and have the responsibilities that go with that position.

Work experience is also the most practical of the areas I’m discussing here.  The reasons are obvious—if you are looking to work at a corporation or non-profit after graduation, what better way to prepare than working for one of those entities before graduation.  Make the most of your internships and co-ops, taking on extra responsibility when possible, turning in only the highest quality work, and doing as networking as possible.

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Volunteer Experience

I am a big fan of volunteer experience, and I think it only becomes more important and applicable as your time in university diminishes.  My belief is based on the wide array of so-called “soft skills” (leadership, teamwork, etc.) than can be gained while volunteering.  Many of these skills and experiences are highly sought after by employers and are one of the key components they look for in work experience that we discussed above.  Work experience often has the benefit of being more relevant, however volunteer experience has the advantage that it is often more accessible.  Given a year or more, it is not at all uncommon to be able to lead multiple major projects, one every few months or so, at one or more community organizations in your neighborhood.  These projects don’t have to be complex, leading a park cleanup, organizing a food drive, or helping to make partnerships with new clients are all exceedingly valuable experiences that will really make your application stand out when recruiting season comes.  So start talking to organizations in your area and see what leadership roles that have now, or in the near future that you can hop aboard.

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Research

Research has both benefits and drawbacks.  Because research takes place in the academic environment it offers a great chance for personal enrichment in a particular area of academics.  Indeed most research projects involve very specific investigation and experiments in search of an answer to a specific hypothesis.  This narrow focus, benefits the student by making them a subject matter expert, at least in principle, on a particular topic.  But because of this specificity, the broader subject knowledge and body of skills used in a typical entry-level position in a corporation are not developed.

This has to be weighed against one’s ultimate career goals.  For some, who hope to go back to graduate school or get a post in a research laboratory or academic facility, research may be the most important experience to acquire while getting an undergraduate education.  However, for most students that is not the case, and in general an undergraduate research post does not offer the practicality and breadth of experience as more traditional internship or co-op work experience.

That being said some school’s research programs partner with outside organizations in more of a joint approach.  If this is the case, especially if the collaborative program is with one of your companies of interest, you should well consider this opportunity as one of the most valuable available to you as an undergraduate.

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Study Abroad

Studying abroad is a great opportunity, especially if it incorporates a language component.  However, from an academic point of view, these experiences still amount to you attending classes at a university which has no more value than what you would have been doing if you stayed at your home university.

There may be exceptions to this rule depending on the company or field you want to work for.  For example, if you know in your heart of hearts that you want to work for a company in Italy or with a company with very close ties to Italy, then a study abroad experience in Italy may well be worth its weight in gold.  Barring such a situation however, study abroad experiences may not significantly change your application status.  This does not mean that you should avoid it however.  Studying abroad may well be your most enriching personal experience, and ultimately personal growth is more important in the long term than career growth.

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The Final Word

All of this must be taken in context.  Of course there are amazing internships, research projects, and volunteer opportunities available that would shatter this structured hierarchy.  And if you come across such an opportunity then I strongly encourage you to take it.  What constitutes a great opportunity will vary depending on your career and life goals, but be bold and trust your instincts and these opportunities will reveal themselves to you.

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Should I list a low GPA on my Resume?

Posted by James M on December 4, 2008

I’ve gotten a few e-mails lately regarding putting a low GPA on your resume as well as a ton of referrals from Google searches on the topic so I thought a post addressing it was in order.  Ok, let’s not waste any time!

Table of Contents:

  • What will happen if I don’t put my GPA on my resume
  • What about just putting my major GPA on my resume
  • Arguments for listing your GPA
  • Arguments for NOT listing your GPA

Additional Blog Posts to help with a low GPA:

What will happen if I don’t put my GPA on my resume?

In most cases the recruiter will probably assume you have a low GPA.  Think about it, if you had a 4.0 is there any doubt you would slap that achievement front and center under your Education section?

How low will they assume your GPA is?  Well obviously that depends on the recruiter, but I think typically they will assume your GPA is somewhere between a 2.5 and 2.9 which is where, in my experience, most GPAs lie on the spectrum when they are not listed.

Rest assured all recruiters have seen many resumes without a GPA and have had to ask follow-up questions to obtain this information.  Therefore each recruiter will bring their own bias about what an unlisted GPA implies for a particular candidate.

What about just putting my major GPA on my resume?

The question of whether you can exclude your cumulative GPA in favor of your major GPA on your resume is a tricky one.  It is true that most employers put a premium on your major GPA over your cumulative GPA, however many may still require that you provide your cumulative.

In addition, major GPAs are more relevant for graduating students than those seeking an internship.  With graduating seniors a major GPA represents two years of continued in-depth work with increasing focus and difficulty as one moves from 300-level classes to 400-level classes (from Junior-level to Senior-level).  A major GPA for a college junior is usually made up of just a handful of classes which makes it much less relevant.

By listing a major GPA you may entice a recruiter to have follow-up communications to determine your overall GPA at which time you can begin an engagement about why your other relative merits should outweigh your GPA.  On the other hand there is the chance they will need your cumulative GPA to process your application and won’t have time to contact you to obtain that information.  More on that in a bit.

Of course this is all under the assumption that your career of choice is in the field you majored in.  Simply listing a major GPA if you are a career changer won’t do much for you—who cares about your Forest Management GPA if you are trying to go in to Construction Management?

Many of the arguments I provide in this article regarding the discussion of a no GPA vs. a cumulative GPA strategy also apply to a cumulative GPA vs. major GPA placement.  I’ll let you decide for yourself whether you want to solely put your major GPA on your resume, however I strongly recommend a dual strategy of placing both GPAs on your resume as in:

* Communication Major GPA: 3.41, Cumulative GPA 2.94

That way you highlight your major GPA while at the same time playing it safe if a recruiter wants to see both.  Let’s discuss some more argument for listing your GPA and then follow it up with some counter arguments about why it might be better not to list your GPA.

Arguments for listing your GPA

I think the arguments for listing your GPA differ depending on whether you are applying in person or online.  First, I’ll talk about in person applications and then online submittals.

In Person Applications

If you are applying in person there are really two strategies representing two different schools of thought of career consultants.  The school of thought I subscribe to is that you should list your GPA, and there are five main reasons I believe in it:

1.  Recruiter Assumptions – By using a resume with an unlisted GPA, the recruiter will almost always assume you have “low” grades, defined, as we talked about above, by their experience working with students who don’t list their GPA.  So the recruiter may assume you have a higher or lower GPA than is actually the case.  Either way this is bad for you—if they assume your grades are higher than they are it will be a let down when they find out your actual GPA; if they assume your grades are lower, you are going through the application process with an unnecessary handicap.

2.  Peace of Mind – Since no company is likely to hire you without finding out your cumulative GPA first, why not reveal it up front.  If you don’t, you’ll always have the fear in the back of your mind that when the recruiter does find out your GPA, they’ll kick you out the door.  I would rather go through the process knowing the recruiter is at least open to the idea that I am more than my grades.

3.  Minimize Recruiter Effort – I am a fan of making a recruiter’s job as easy as possible—I want my resume to be completely self-contained with all information easy to access.  Making the recruiter inquire about your GPA is one more thing they have to do.  This may not be a big deal if they are looking at one resume, but after looking at 100 in a matter of a few hours, it starts to get annoying.  You don’t want to be the brunt of a recruiter’s bad day.

4.  Recruiter Error – In addition, let’s imagine the recruiter forgets to inquire about your GPA or doesn’t notice it in the initial contact session with you.  Now imagine the recruiter has whittled the 100 resumes they spent two hours looking at down to 6 finalists.  But here’s the catch—they only have 5 interview spots open.  Given two candidates with similar experience do you think the chances are better that they will take the time to e-mail you and wait for your response, or simply choose to interview the candidate that has included all relevant information on their resume?

5.  Mitigation Techniques – There are a variety of resume techniques you can use to mitigate a low GPA on your resume.  See the links at the top of this article for more information on the technique specifics.

Online Applications

Submitting a resume that includes a GPA is even more critical when using an online application process.  Let’s talk about why.

1.  Difficult Engagement – During a career fair, company information session, or interview it takes a matter of seconds for a recruiter to inquire about your GPA and solicit a response.  When submitting online, the employer no longer has that luxury.  At a minimum, they have to take time away from what they are doing and give you a call or send you an e-mail.

In the best case situation you pick up their phone call or see their e-mail right away, but what if you don’t?  You could easily find yourself playing a game of phone tag and at worst the recruiter might get frustrated and give up.  And what about your e-mail, what if you are out of town or simply don’t check your e-mail for a few days?  This back-and-forth communication is all a waste of time at the expense of not only you, but also the recruiter.

2.  Busy, busy, busy – During a career fair, company information session, or job interview, the recruiter is able to carve out some one-on-one time and really spend a few minutes addressing your candidacy for the position.  In an online review process, that same recruiter may be sifting through hundreds of resumes trying to find an ideal applicant.  The only way to stand out in this case is on paper, and that means having a complete and well-flowing resume that doesn’t require the recruiter to do anything but read.

3.  Online Applications – Many online applications contain text boxes or drop down menus where you are required to list your GPA.  In this case not listing your GPA becomes moot point.

Arguments for NOT listing your GPA

Although I do not subscribe to this school of thought, there are some valid arguments which I’ll try to represent fairly.

In-Person Applications

1.  Recruiter Prejudice – Listing a low GPA subjects you to the subconscious prejudice of recruiters who won’t be able to separate you from your low GPA.  Although most recruiters are good natured and are there to help, it is true that all people carry biases regardless of how hard they try not to.

2.  Recruiter Engagement – Not listing your GPA allows you to engage the recruiter when the subject does come up.  Once the recruiter asks you about your GPA, you’ll be able to instantly address the shortfall and provide a verbal mitigation describing how your other qualities outweigh your low GPA.  However, I feel that this same strategy can be used when listing your GPA.  There is nothing stopping you from obtaining all the benefits of listing your GPA on your resume and at the same time engage the recruiter during first contact.

3.  Alternative GPA – As I discussed towards the beginning of this blog post, sometimes simply listing your major GPA is enough to satisfy the curiosity of employers regarding your academic aptitude.   This is because most employers put a premium on your major GPA over your cumulative one.

4.  Much Ado About Nothing – Maybe all this emphasis I am putting on GPAs is just overblown.  Personally, I think your GPA is one of the biggest contributing factors to your hire with a particular firm, but I am just one guy writing a career blog.  It is completely reasonable and possible that you’ll get a recruiter that just doesn’t care about GPA.  Maybe they can identify with low GPAs and so they don’t ask, maybe they judge you by their rapport with you first and grades second, maybe they think previous work, internship, or volunteer experience speaks volumes more than your grades.  Whatever the reason, all recruiters are unique so the importance they place on your GPA is all relative.

Online Applications

Choosing a strategy of an unlisted GPA on an online resume is extremely risky.  Since you won’t be able to use the engagement strategy for unlisted GPAs I described above during the submittable process (as you can during a career fair or other recruitment event), you’ll have to hope you make it to the interview rounds where you can begin this discussion.  In addition, as I stated above, many online applications have a separate text box or drop down menu for you to list your GPA, so not listing it on your resume becomes moot in that case.

Well that’s it for today, I hope you found this post useful.  As always, if you have any questions feel free to leave a comment or e-mail me at collegegraduatejobs@gmail.com.

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Resume Tips – Discussing Number of Hours Worked

Posted by James M on November 14, 2008

Today’s resume tip is a very simple trick to help shore up your resume’s “Experience” section as well as your overall application.

The trick is simply to add the number of hours per week (or per month) you worked for those jobs you held while attending college.  For example, if you had a job for 6 months during your junior year of college, you would add an extra bullet under this particular piece of work experience.  This bullet would say something very simple like:  “Worked 20hrs/week.”

So your work experience section for this job might look something like this:

Stone Gardens Rock Climbing Gym                Nov. 2007 – Present
Kids Class Volunteer
Seattle, Washington

  • Taught a group of 12 children ages 7 to 13 basic climbing terminology, safety procedures, and technique
  • Monitored general behavior and safety of kids while in the gym environment
  • Time commitment: 15 hours per week

This particular sample job may or may not be placed on your resume depending on its applicability to your target position.  For this example let’s assume you are applying to a community outreach position where part of your job is mentoring children, so this work experience would definitely be applicable.

So why would we add the extra bullet detailing the number of hours worked per week?  Well, for one thing you are giving scope to your experience as I discussed in a previous post entitled “Resume Tip – Use Numbers.”  In short, working 5 hours per week is different than working 15 which is different still than holding a full-time 40hr per week position while attending school.  By providing this valuable information the recruiter will have some basis with which to evaluate the rest of your application, most importantly your GPA.  For example, I would argue that earning a GPA of 3.5 with no college job at all, while commendable, is not nearly as impressive as earning, say, a 3.2 GPA while working 35 hours per week.  So adding this piece of information helps to put your overall application in perspective and acts to give you a “pass” for performance that might be slightly lower than it would have been otherwise.

One last note.  If, by working during college, you were able to fund a significant portion of your college education (which includes living expenses other than tuition that might normally be covered by a loan) you should also mention this on your resume.  This can be either in the Summary of Qualifications section (which I’ll blog about soon) or by adding a bullet to the applicable job in the “Experience” section of your resume.  Here is an example: “Funded 60% of living and tuition expenses from Dec. 2006 to May 2008.”  This statement will have very broad implications for your overall application and will show a potential employer a variety of skills such as the ability to work independently, strong responsibility, multitasking, and, perhaps most importantly, the willingness to work very hard to achieve an important goal.

Although it may seem like a small thing, many recruiters I’ve talked to attest to the effectiveness of this tip.

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Resume Tips – How to deal with a low GPA

Posted by James M on November 6, 2008

One of the biggest fears many graduating seniors express when attempting to find a job is the all important GPA.  And there is no denying that your GPA is one of the top factors influencing recruiters during their selection process.  As well it should be, it is a strong indicator of the amount you have learned in college and the amount of work you put in.

That being said, your GPA is not the only factor affecting your candidacy and there are plenty of examples of people who have lower than desired GPAs who get great jobs by supplementing their grades with other experience and taking the time to market themselves well.  So how do you put a positive spin on a low GPA?

Well there is a little trick and today I’d like to share it with you.  But first I’d like to digress briefly.  The first piece of advice regarding your GPA is to actually put it on your resume.  I can’t tell you how many resumes I’ve seen without a GPA listed. With few exceptions (such as a school grade no disclosure policy) I think it is a real mistake not to list your GPA under the Education section of your resume.  It is extraordinarily unlikely that you will make it to the offer stage with your target company without them finding out your GPA at some point along the way.  They may ask during the career fair, during one of the interview rounds, or they may ask for your transcripts as proof of graduation before you are hired.  So why not just put it out there so you can start to have the discussion about how you are more than your grades?

Ok, on to the trick I mentioned above, which is to actually put down two different GPAs on your resume.  Let me explain.  The first will be your cumulative GPA for all of college up to that point.  But it is really the second GPA that does the work for you.  This second GPA should be a logical grouping of classes that has a calculated GPA higher than your cumulative.  For example, it may be all of your senior year classes.  It may be upper division classes in your major.  It might be your major GPA itself if it is significantly higher than your cumulative.  Or it may be the GPA of a specialization within your major that is often part of the curriculum at many schools.

So let’s look at some real world examples of groupings you might use as they would be listed on your resume:

Senior-level Accounting GPA
Mechanical Engineering Major GPA
Comparative Literature Specialization GPA

So after choosing a grouping the process becomes pretty easy.  You just get a copy of your transcripts and calculate the GPA of the grouping you choose.  If you don’t know how the calculation works at your school, you can often find it in the academic handbook.  So after you have decided on a grouping and done the calculation you might get a line under your Education that looks like this:

Cumulative GPA: 2.54; 400-level Accounting class GPA: 3.18

So finally let’s put it together and see what your Education section might look like on your resume:

Education
Bachelor of Science in Electrical Engineering
University of Washington, Seattle, WA
December 2007
Grade Point Average: 3.05
Senior level engineering class GPA: 3.44

What you are doing is really two-fold.  First, you are giving a visual indication of solid academic performance.  And man whenever I see this dual GPA method I just love the way it looks!

More importantly you are indicating to the employer that you have a deep understanding of some target subject or set of classes, in the example above, in senior level engineering coursework.  This also shows the recruiter that your academic performance got better with time and that you were able to hunker down towards the end of college.  For that reason, my advice would be to try and create a grouping from the second half of college.   Choosing from the later half of your college career demonstrates improvement with time and involves more relevant classes that have occurred more recently.

For an additional tip on dealing with a low GPA check out my post entitled: “Resume Tips – Discussing Number of Hours Worked.”

Well I hope you find this little trick useful.  Most students I share this with get really excited about the chance to show a positive side of themselves and this trick really does help.  If you have any questions about this post or need tailored advice to your specific job search, including free resume consulting, please e-mail me at collegegraduatejobs@gmail.com.

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